​THE ORDER OF THE CROSS
 
Data Protection & Privacy Policy

Personal Data and the Order of Cross
An individual’s confidentiality is protected by the Data Protection Act and, from 25th May 2018, the General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) and the Privacy and Electronic Communications Regulations 2016 (PECR). Personal information supplied by members to the Order of the Cross will be kept on file and stored securely; these data will be deleted once they are no longer relevant. Paper copies of past Lists of Members (which includes addresses) will be kept securely, for historical purposes.

Personal Data

These data include title, name, address, post-code, telephone number (optional), on-line e-mail address (optional). This information is required to provide the service that is expected by an Order of the Cross Member. Lists of Members will be kept by individual Trustees, Members of the United Councils Executive and other Order Office holders authorised by the Trustees. These data will be stored securely and are held by the Trustees.

​Accessibility
The Trustees will allow members’ information to be used only by others working on their behalf and if required by law. The Order of the Cross will not share members’ information with other companies or charities for marketing purposes.
Members have the right to access a copy of the information the Order of the Cross holds about them (a subject access request) obtainable, subject to proof of identity, from the Trustees: The Order of the Cross, 27 Old Gloucester Street, London, WC1N 3AX. Email: [email protected]
Members have a right to object to the ICO (Information Commissioners Office) if they feel that the Order of the Cross is not handling their data in a satisfactory manner.

Communication
The Order of the Cross will ask Members to provide their formal consent to receive their communications either electronically or by hard copy through the post.
We will use a Member’s personal data for the following purposes:
1.     The Members’ Newsletter, Spiritual Reflections, letters to Members and details of gatherings etc. – for hard copies, postal addresses are sent to the printer for the address labels, for each issue. Members may opt to receive these communications electronically instead of or in addition to hard copies
2.     Gift Aid – personal details of members are sent to HMRC (title, name, address and postcode) to enable the Order to reclaim UK tax on donations made under Gift Aid. HMRC requires the Order of the Cross to retain information about this declaration for seven years.
3.     Payments by Members (Love Gifts and contributions to the cost of Gatherings etc) made on-line do not provide the Order of the Cross with any individual’s bank details. Payments by cheque do but bank details are not recorded.
4.     Payments to Members will be made electronically or by cheque, as appropriate. 
Pastoral Contact with Members – This is an important part of the work of the United Councils and the Area Clerks in particular. It is important that Members are able to care for and support each other and therefor contact may be made from time to time but Members are free to opt not to receive personal contact.
Note: Members may opt out of receiving these publications by giving notice to the Trustees. This would mean that they would have to rely on the Website: www.orderofthecross.org if they wanted information about Order of the Cross activities.